Use Microsoft Team Meetings with Google Calendar

Overview

It's easy to schedule and join a Microsoft Teams meeting directly from Google Workspace. Teams meetings include video and audio conferencing, screen sharing, meeting chat, digital whiteboards, and more. Invitations can be sent to anyone with an email address, and they will receive an invitation with a link to join the meeting, and for accounts dial-in audio conference enabled participants can join via traditional telephone service.

 

In this article:

 

What materials do I need?

 

How do I use this technology?

Send Google Calendar Invite with Microsoft Team meeting

  1. Login to Google Workspace @ UA.
  2. Click Google Apps button.

    Google Apps button highlighted
     
  3. Click Calendar.

    Google Apps Calendar button highlighted
     
  4. In the Calendar app select the desired date & time for the meeting.

    Google Calendar Week View
     
  5. A Google Calendar meeting detail window will open.

    Google Calendar Meeting Invite with title added
     
  6. Click the drop-down button to the right of Add Google Meet video conferencing button.

    Google Calendar meeting invitation conferencing drop-down menu
     
  7. Click Microsoft Teams Meeting.

    Google Calendar Microsoft Teams Meeting invitation highlighted

     
    Important
    If you have not yet authorized your Google Workspace @ UA account to access your Office 365 @ UA account you may see the following message. If so, click Log in and walk through the window prompts to authorize your Google Calendar to access Microsoft Teams.

    Google Calendar Microsoft Teams login required notice

     
  8. The Google Calendar will update with a link to the Microsoft Teams Meeting.

    Google Calendar Invite with Microsoft Teams Meeting added
     
  9. Complete the meeting invitation by adding a Meeting Description, and adding desired participants.

    Google Calendar Meeting Invitation example
     
  10. When ready click Save.
  11. At the Would you like to send invitation emails to Google Calendar guests? click Send.

    Google Calendar Meeting Confirm Sending Invitation dialog box

    If the meeting includes participants external to the University of Alaska (i.e. the email address is something other than person@alaska.edu) you will see the following prompt. Click Invite all guests to contine and send the invitation.

    Google Calendar dialog warning of participants that are external to organization
     
  12. The event is successfully created, and saved to your calendar.

    Google Calendar invitation saved message

 

Access Microsoft Team Meeting from Google Calendar

A Microsoft Team meeting can be accessed via one of two methods: the meeting invitation, or the Microsoft Teams add-on.

Important
While the Microsoft Teams desktop, iOS, and Android applications does have a calendar feature, this feature does not currently integrate with the Google Calendar. Therefore when you click on the Microsoft Teams calendar button it is typical that no calendar events are displayed, even calendar events that have Microsoft Teams meeting links. You will need to access your calendar events using your preferred application to access your Google Calendar.

 

Calendar Meeting Detail

  1. Open the Google Calendar application.
  2. Click on the desired Meeting.

    Google Calendar meeting event highlighted
     
  3. In the Event Details click Join Microsoft Teams Meeting.

    Google Calendar Meeting details with Join Microsoft Teams Meeting button highlighted
     
  4. A new browser tab/window will open and you will be prompted to open Microsoft Teams. Click Allow.

    New browser tab open with prompt to open Microsoft Teams dialog box
     
  5. Microsoft Teams join meeting window will open. Set desired values for video and audio options, then click Join now.

    Microsoft Teams join meeting dialog window
     
  6. You've now successfully joined the Microsoft Teams meeting.

 

Microsoft Teams Add-on

  1. Open the Google Calendar application.
  2. On the right side, click the Microsoft Teams add-on icon.

    Google Calendar Microsoft Teams add-on button highlighted
     
  3. A list of any scheduled Microsoft Teams meetings will be displayed. Click the Join button next to the desired meeting to join.

    Google Calendar Microsoft Teams add-on meeting join button highlighted
     
    Important
    Depending upon your browser settings you may see a Pop-up Window Blocked message. You will need to update your browser settings to allow the Microsoft Teams add-on to open a new browser tab/window.

    Google Calendar Microsoft Teams add-on pop-up window blocked message highlighted

     
  4. A new browser tab/window will open and you will be prompted to open Microsoft Teams. Click Allow.

    New browser tab open with prompt to open Microsoft Teams dialog box
     
  5. Microsoft Teams join meeting window will open. Set desired values for video and audio options, then click Join now.

    Microsoft Teams join meeting dialog window
     
  6. You've now successfully joined the Microsoft Teams meeting.

 

Need additional help or have issues

For additional assistance contact the IT Services Technical Support Center via phone at (907) 786-4646, toll-free at (877) 633-3888, email us at uaa.techsupport@alaska.edu.

Details

Article ID: 622
Created
Tue 8/10/21 3:13 PM
Modified
Fri 9/3/21 12:22 PM